Township of Springfield, County of Union, State of New Jersey
Agenda and Minutes available at http://www.springfield-nj.us

AGENDA
August 19, 2014

NOTE: This may not be the order of business. There may be additions or deletions.
Regular Session - 7:30 p.m. (2 & 4th Tuesdays of the month at 7:30 p.m.)

1. Call to Order
a. Notice: This meeting is being held in accordance with the Public Laws of 1975, Chapter 231 and adequate notice of this meeting has been provided by a Notice sent to The Local Source and posted in the Main Lobby of the Municipal Building and on the Township website.
b. Pledge of Allegiance
c. Moment of Silence
d. Roll Call

2. Proclamations & Announcements
a. Presentation by Post Office - Relocation
b. Free Concert, September 8th, at High School. Work Session Meeting canceled.
c. Third Annual Community Garage Sale, Sunday, September 14th
d. Bulk Pick Up – Wednesday, September 17th and Thursday, September 18th
e. Joe Pepe II Sportsmanship Fund – Wine & Chocolate Tasting at McLynns on
Sunday, September 14th, 2:30 – 5 p.m. - $35 per ticket
f. Closed Session – Res. 8.19.14

3. Public Comment (Agenda Items Only)

4. Reports
a. Finance
1. Treasurer
a. Payroll & Invoices
i. Motion: Committeewoman Bandrowski
ii. Second: Committeeman Fernandez
iii. Roll Call Vote
b.Approve Pool Staff as submitted by Rec Director
i. Motion: Committeeman Shehady
ii. Second: Committeeman Fernandez
iii.Roll Call Vote

5. Minutes & Reports
a. Township Committee
i. Regular Minutes of April 22, 2014; Workshop Minutes of May 12, 2014;
Regular Minutes of May 13, 2014; Regular Minutes of May 27, 2014;
Workshop Minutes of June 9, 2014 and Regular Minutes of June 10, 2014, as
emailed
1. Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Committeeman Shehady
c.All in Favor

b. Accept Environmental Commission Minutes of June 16, 2014, as submitted.
c. Accept Rent Leveling Board Minutes of June 26, 2014, as submitted.

6. New Business

a. Ordinances

i. Second Reading
1. Ordinance 2014-10 – This ordinance repeals and amends the Township
Code of the Township of Springfield by amending Chapter XXIII,
Entitled “Personnel Policies.”
a.Adoption
i.Motion: Committeewoman Bandrowski
ii.Second: Committeeman Shehady
TO BE TABLED – SEE ORDINANCE 2014-13

2. Ordinance 2014-11 - This ordinance amends Chapter XXXV, Land Use
Regulations, of the Revised General Ordinances of the Township of Springfield,
by amending Article X, Fees, Escrows, Inspections and Improvements,
Section 35-86, heretofore entitled “Nonresidential Development Fee
Regulations”, by amending various portions of said section, so as to
and set forth fee regulations for residential development.
a. Adoption
i.Motion: Committeeman Shehady
ii.Second: Committeeman Fernandez
iii.Publication: The Local Source, August 28, 2014
b. Public Comments
c. Discussion
d. Roll Call Vote

ii. First Reading

b. Resolutions
i. Resolution 2014-194 – This resolution ratifies and confirms the promotion of Marcos
Vaz to the rank of Fifth Class Patrol Officer.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. Roll Call Vote

ii. Resolution 2014-195 – This resolution authorizes return of escrow fees totaling
$182.00 to NJ CVS Pharmacy, LLC
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

iii. Resolution 2014-196 – This resolution is directing the undertaking of a continuing
disclosure review and authorizing participation in the Municipalities Continuing
Disclosure Cooperation Initiative of the Division of Enforcement of the U.S.
Securities and Exchange Commission.
1. Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Committeeman Shehady
c. All in Favor

iv. Resolution 2014-197– This resolution designates a $9,380,000 Bond Anticipation Note,
dated August 8, 2014, and payable August 7, 2015, as a “Qualified Tax Exempt Obligation” pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986,as amended
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

v. Resolution 2014-198– This resolution approves the street closing application on October 18, 2014, by the Township for Elizabeth’s 350th Anniversary Celebration.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. All in Favor

vi. Resolution 2014-199– This resolution is to accept grant money under the NJ DOT.
ADOPTED ON AUGUST 18, 2014

vii. Resolution 2014-200 – This resolution authorizes the Mayor and Township Clerk to
enter into an interlocal agreement with the Houston-Galveston Area Council (H-GAC)
for cooperative purchasing.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Shehady
c. All in Favor

viii. Resolution 2014-201 –This resolution is for award of contract to Commercial
Interiors Direct, Inc., o Riverdale, NJ, for floor covering and installation in
Town Hall (COAF).
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeewoman Bandrowski
c. Roll Call

ix. Resolution 2014-202 – This resolution ratifies and confirms the promotions of Kevin Ruck, Peter Peros and Christopher Tutela to the rank of Fifth Class Firefighters.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. Roll Call Vote

x. Resolution 2014-203 – This resolution ratifies and confirms the promotion of Jason Ropelski to the rank of Fourth Class Firefighter.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Shehady
c. Roll Call Vote

xi. Resolution 2014-204 – This resolution is for award of contract pursuant to public bidding law to US Mechanical Supply Inc., 10583 Raystown Rd., PO Box 574, Huntingdon, PA 16652, for total sum of $54,840 for purchase of new unused 168 inch Rotary Mower and 51 inch Boom Flail to be used with 2014 Hooklift Plot Truck – Contract SP-14-04 (COAF).
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

xii. Resolution 2014-205 – This resolution authorizes refund of Redemption Monies.
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

xiii. Resolution 2014-206 – This resolution authorizes the Department of Emergency
Management Administrative Assistant, Gina Corcione, to receive a Cost of Living
Adjustment per Resolution No. 2013-241, effective July 1, 2014.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Shehady
c. Roll Call Vote

xiv. Resolution 2014-207 – This resolution awards a professional service contract to Phoenix
Advisors LLC as a financial advisor to the Township (COAF).
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. Roll Call Vote

xv. Resolution 2014-208 – This resolution is to accept grant money under the Senior Citizens Bus Service -2014, County of Union Grant.
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

xvi. Resolution 2014-209 – This resolution authorizes the refund of fees collected from Pool Utility or Recreation Department.
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

xvii. Resolution 2014-210– This resolution is for award of contract pursuant to public bidding law to Pharos Enterprises LLC, 879 Upper Main St., So. Amboy, NJ 08879, for the interior alterations to Chisholm Recreation Center – Phase II – Contract SP14-04. (COAF)
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

xviii. Resolution 2014-211– This resolution is for award of professional services contract to Keller & Kirkpatrick, Inc., for Design Plans, Specification and Construction Documents for the Stone Hill Road Improvements (COAF)
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

xix. Resolution 2014-212 – This resolution authorizes the Mayor and Township Clerk to execute an agreement or agreements with NJ Transit to arrange for the purchase and installation of
Shelters.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

c. Roll Call Vote

xx. Resolution 2014-213 – This resolution awards contract pursuant to public bidding law to
The Rodgers Group LLC for web-based, online, in-service training program for the
Township’s Police Department.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. Roll Call Vote

xxi. Resolution 2014-214 – This resolution, covenanting to comply with the provisions of the
Internal Revenue Code of 1986, as amended, applicable to the exclusion from gross income for federal income tax purposes of interest on obligations issued by the Township of Springfield , authorizing the Mayor, Township Clerk, CFO and other Township officials to take such action as they may deem necessary or advisable to effect such compliance and designating a $9,275,600 Bond Anticipation Note, dated July 24, 2014 and payable July 24, 2015, as a “qualified Tax-Exempt Obligation” pursuant to Section 265(b)(3) of the Internal
Revenue Code of 1986, as amended.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Shehady
c. Roll Call Vote

c. Discussion & Action Items
i.Approve MOU & Annual Hold Harmless Agreement with Union County re
Leaf Composting Facility
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. All in Favor

ii.Approve “Off Premise” Raffle License #1173, for Lupus Foundation, drawing to be held
on December 9, 2014, at 150 Morris Avenue.
1.Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Committeeman Fernandez
c. All in Favor

iii.Approve request from St . James School for fee waiver for repair of steps in amount of $90.00
1.Adoption
a. Motion: Committeeman Shehady
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

iv. Approve request from Temple Sha’arey Shalom for use of Veterans’ Park
for Shabbat Service on Friday, September 5th, at 7:30 p.m.
1.Adoption
a. Motion: Committeeman Fernandez
b.Second: Committeewoman Bandrowski
c. All in Favor

d. Correspondence
i. Dolan & Dean – NJDOT Major Access Permit Application – Rt.22 @Diamond Rd.
ii. Roselle Park – Res. 148-14 – opposing passage of Senate Bill S1801 & Assembly
Bills A2621 and A2495 re pilot assessor program
iii. Roselle Park – Res. 149-14 – supporting Assembly Bill A900 – re relieve of flooding issues
iv. NJ DOT – Rt. 22 Project - Completion July 21, 2015
v. Riker Danzig – Public Notice – Aug. 28th, 7 p.m., Union Municipal Bldg., Planning Bd.,
Re Target, Rt. 22, Union.
vi. NJ DOT – re FY 2015 State Aid Programs
vii. NJ DEP – Re Ozone Season
viii. NJ DEP – re Treatment Works Approval 14-0191 – Proposed Townhouses
ix. NJ DEP – UC Recycling Center
x. Resident – Thanks to DPW

7. Old Business
a. Discussion & Action Items

8. Public Comment (Any Governmental Issue)

9. Executive Session

10. Adjournment