Township of Springfield, County of Union, State of New Jersey
Agenda and Minutes available at http://www.springfield-nj.us

AGENDA
September 9, 2014

NOTE: This may not be the order of business. There may be additions or deletions.
Regular Session - 7:30 p.m. (2 & 4th Tuesdays of the month at 7:30 p.m.)

1. Call to Order
a. Notice: This meeting is being held in accordance with the Public Laws of 1975, Chapter 231 and adequate notice of this meeting has been provided by a Notice sent to The Local Source and posted in the Main Lobby of the Municipal Building and on the Township website.
b. Pledge of Allegiance
c. Moment of Silence
d. Roll Call

2. Proclamations & Announcements
a. Proclamation –Patriot Day and National Day of Service and Remembrance – Mayor Huber
b. Proclamation – Ovarian Cancer Awareness Month – Committeeman Fernandez
c. Proclamation – POW/MIA Remembrance Day – Committeewoman Bandrowski
d. Third Annual Community Garage Sale, Sunday, September 14th
e. Joe Pepe II Sportsmanship Fund – Wine & Chocolate Tasting at McLynns, Sunday,
September 14th, 2:30-5 p.m. - $35 per ticket
f. Bulk Pick Up – Wednesday, September 17th & Thursday, September 18th
g. Community Health Fair, Shoprite Clark, 76 Central Avenue, Saturday, Sept. 13th, 10 am to 2 pm
h. Flu Shots, Residents18 & Older, Chisholm Community Center, Thursday, Oct. 9th, from
12:30 to 2 p.m. and Wed., Oct. 22nd, from 6 to 7:30 p.m. (Medicare B card or $10)

3. Public Comment (Agenda Items Only)

4. Reports
a. Finance
1. Treasurer
a. Payroll & Invoices
i. Motion: Committeewoman Bandrowski
ii. Second: Committeeman Fernandez
iii. Roll Call Vote

5. Minutes & Reports
a. Township Committee
i. Regular Meeting Minutes of June 24, 2014, as emailed
1. Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Committeeman Shehady
c.All in Favor

b. Accept Green Team Minutes of July 8,2014, as submitted
.

6. New Business

a. Ordinances

i. Second Reading

ii. First Reading

1. Ordinance 2014-12 – This ordinance repeals and amends the
Township Code of the Township of Springfield by amending
Chapter XXII, entitled “Personnel Policies.”
a. Adoption
i.Motion: Committeewoman Bandrowski
ii.Second: Deputy Mayor Barnett
iii.Publication: The Local Source, September 18, with
final hearing on October 14, 2014
b. Discussion
c. Roll Call Vote

b. Resolutions
i. Resolution 2014-215 – This resolution is for award of contracts for the purchase of
Furniture for the new youth wing at Chisholm Community Center.
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

ii. Resolution 2014-216– This resolution authorizes the refund of fees collected from Pool Utility or Recreation Department.
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

iii. Resolution 2014-217– This resolution is to accept grant money from the State of NJ for
CDBG Fire Suppression System .
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

iv. Resolution 2014-218 – This resolution authorizes acceptance of Settlement Agreement.
1. Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Deputy Mayor Barnett
c.Roll Call Vote

v. Resolution 2014-219– This resolution authorizes crossing guards to receive a Cost of Living Adjustment (COLA) of their base salary effective October 1, 2014.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

vi. Resolution 2014-220 – This resolution ratifies and confirms the appointment of Andrew Calabrese as relief crossing guard.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

vii. Resolution 2014-221 – This resolution accepts the retirement of Loretta Werner as Registrar of Vital Statistics and Administrative Assistant.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. All in Favor

viii. Resolution 2014-222 –This resolution is to ratify and confirm the appointment of Maryellen
Brennan as Registrar of Vital Statistics.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call

ix. Resolution 2014-223 – This resolution is to ratify and confirm the appointment of Linda
Donnelly as Deputy Registrar of Vital Statistics.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

x. Resolution 2014-224 – This resolution ratifies and confirms the hiring of Sonia Andreia Alves
as Administrative Assistant in the Administration Department.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

xi. Resolution 2014-225 – This resolution authorizes the hiring of Cindy Reis to provide communication strategies to the Township on a part-time basis not to exceed 10 hours per week on
Average.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

xii. Resolution 2014-226 – This resolution authorizes refund of property tax overpayments.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

xiii. Resolution 2014-227 – This resolution is to approve the corrective action plan for the recommendations listed in the 2013 Annual Audit Report.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

xiv. Resolution 2014-228 – This resolution is to award a contract pursuant to public bidding law
MNC General Contracting Inc. for the Sidewalk Improvement Project – Contract No. SP-1406
(COAF).
1. Adoption
a.Motion: Committeeman Shehady
b.Second: Committeeman Fernandez
c.Roll Call Vote

xv. Resolutioin 2014-229 – This resolution authorizes the Tax Collector to cancel the mailing of
estimated real estate tax bills for 2014.
1.Adoption
a.Motion: Deputy Mayor Barnett
b.Second: Committeewoman Bandrowski
c.All in Favor

c. Discussion & Action Items
i.Approve request from First Presbyterian Church to waive permit fees associated
with kitchen construction work at Manse located at 164 Shunpike Road in amount
of $952.00.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

ii.Approve “Off Premise” Raffle License #1174, for Rotary Club of Springfield,
drawing to be held on October 18, 2014, at Fall Festival on Mountain Avenue
1.Adoption
a.Motion: Committeeman Fernandez
b.Second: Committeewoman Bandrowski
c.All in Favor

d. Correspondence
i. NJ Transit – Public Hearing – NJ Transit, One Penn Plaza – October 2nd,
2-4 p.m. & 6-8 p.m.
ii. NJ DEP – August 20, 2014 – Classification Exception Area – Tree Top Property
iii. JCP&L – Provision of Basic Generation – June 1, 2015
iv. Columbus Parade Assn. – Re Celebration on Sunday, October 12th
v. PSE&G – Notice of Filing of and Notice of Public Hearing
vi. Township of Clark – Res. 14-116 – Supporting Assembly Bill A900 re De-Silting & Res. 14-117 Opposition to Senate Bill S-1801 and Assembly Bills A2612 and A2495 re Pilot Assessor Program
vii. UC Clerk of the Board – September 4th – Amend Annual Meeting Schedule Canceling September 25th and Rescheduling to September 18th
viii. Millburn – Planning Board – Hearing on September 17th re Amendment to Master Plan

7. Old Business
a. Discussion & Action Items
i. Turf Field Ad Hoc Committee Report

8. Public Comment (Any Governmental Issue)

9. Executive Session

10. Adjournment