Township of Springfield, County of Union, State of New Jersey
Agenda and Minutes available at http://www.springfield-nj.us

AGENDA
October 14, 2014

NOTE: This may not be the order of business. There may be additions or deletions.
Regular Session - 7:30 p.m. (2 & 4th Tuesdays of the month at 7:30 p.m.)

1. Call to Order
a. Notice: This meeting is being held in accordance with the Public Laws of 1975, Chapter 231 and adequate notice of this meeting has been provided by a Notice sent to The Local Source and posted in the Main Lobby of the Municipal Building and on the Township website.
b. Pledge of Allegiance
c. Moment of Silence
d. Roll Call

2. Proclamations & Announcements
a. Flu Shots, Residents18 & Older, Chisholm Community Center, Wed., Oct. 22nd, from 6 to
7:30 p.m. (Medicare B card or $10)
b. Women’s Health Screening, Wed., Nov. 5th, Madison Health Department, 28 Walnut St.,
Madison, Appointments Necessary. 973-593-3079, ext. 1.
c. Proclamation – Breast Cancer Awareness – Committeewoman Bandrowski
d. Recreation Director – Adam Lieb : i. Basketball Program
ii.. Caldwell Fund Raiser
iii. Halloween Spooktacular
iv.Tree Lighting – Wed., Dec. 10, rain date Thurs., Dec. 11

3. Public Comment (Agenda Items Only)

4. Reports
a. Finance
1. Treasurer
a. Payroll & Invoices
i. Motion: Deputy Mayor Barnett
ii. Second: Committeewoman Bandrowski
iii. Roll Call Vote

5. Minutes & Reports
i.Township Committee & Board of Education Joint Meeting Minutes of July 21, 2014;
Workshop Minutes of July 21, 2014 and Regular Meeting Minutes of July 22, 2014,
as emailed.
1.Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Committeeman Fernandez
c.All in Favor

ii.Workshop Minutes of August 18, 2014 and Regular Meeting Minutes of August 19,
2014, as emailed.
1. Adoption
a.Motion: Committeeman Fernandez
b.Second: Committeeman Shehady
c.All in Favor

iii. Regular Meeting Minutes of September 9 and September 23, 2014, as emailed
1. Adoption
a.Motion: Committeeman Shehady
b.Second: Depuity Mayor Barnett
c.All in Favor
.

6. New Business

a. Ordinances

i. Second Reading
1. Ordinance 2014-12 – This ordinance repeals and amends the Township
Code of the Township of Springfield by amending Chapter XXIII,
entitled, “Personnel Policies.”
a. Adoption
i.Motion: Committeewoman Bandrowski
ii.Second: Deputy Mayor Barnett
iii.Publication: The Local Source, October 23, 2014
b. Public Comments
c. Discussion
d. Roll Call Vote

2. Ordinance 2014-13 – This ordinance amends Chapter IV, General Licensing,
Of the Revised General Ordinances of the Township, by amending
Section 4-5 entitled “Commercial Vehicles”, by amending various portions
of said section, including, revising the definition of “Commercial Vehicle”,
providing language clarification regarding the procedure for an applicant
to petition the Township Committee regarding a denial of an application by
The Township Clerk, reducing the time periof of a permit sticker from five (5) years to one (1) year, and providing the pro-rating of the fee depending on
when in the year the permit is applied.
a. Adoption
i. Motion: Committeewoman Bandrowski
ii. Second: Deputy Mayor Barnett
iii. Publication: The Local Source, October 23, 2014
b. Public Comments
c. Discussion
d. Roll Call Vote

ii. First Reading
1. Ordinance 2014-14 – This ordinance revises Chapter VII, Traffic, of the
Revised General Ordinances of the Township, by amending Sectin 7-37.1,
Entitled “Regulation for the Movement and the Parking of Traffic on
Municipal Property and Board of Education Property”, by extending the
Restrictions regarding idling vehicles, which heretofore applied only to
Municipal Employee Parking Lot Number 4, to all property owned or leased and maintained by the Township of Springfield or by the Board of Education of the
Township of Springfield.
a. Adoption
i. Motion: Committeewoman Bandrowski
ii. Second: Deputy Mayor Barnett
iii. Publication: The Local Source, October 23, 2014, with
final hearing on November 12, 2014
b. Discussion
c. Roll Call Vote

b. Resolutions
i. Resolution 2014-240 - This resolution approves Change Order No. 1 to Interior Alterations
to Chisholm Recreation Center – Contract SP 2014-04 (COAF).
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

ii. Resolution 2014-241 – This resolution authorizes the refund of fees collected from Pool
Utility or Recreation Department
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeeman Shehady
c. Roll Call Vote

iii. Resolution 2014-242– This resolution authorizes the disposal of Township of Springfield’s Surplus Property.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeewoman Bandrowski
c. All in Favor

iv. Resolution 2014-243– This resolution is to designate a $3,148,251 Bond anticipation Note, dated October 2, 2014 and payable October 2, 2015, as a “Qualified Tax-Exempt Obligation”
Pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

v. Resolution 2014-244 – This resolution ratifies and confirms the appointment of Anthony DeAngelo as Relief Crossing Guard.
1. Adoption
a.Motion: Committeewoman Bandrowski
b.Second: Deputy Mayor Barnett
c.Roll Call Vote

vi. Resolution 2014-245– This resolution is to accept grant money under the Body Armor 2014 Replacement Grant.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

vii. Resolution 2014-246 – This resolution is in support of Assembly Bill A900 to allow municipalities and counties to property, quickly and economically clean and de-silt streams to help prevent flooding.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

viii. Resolution 2014-247 – This resolution awards a professional service contract to Keller & Kirkpatrick, Inc., for the Sanitary Sewer Inflow/Infiltration preliminary investigation study (COAF).
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

ix. Resolution 2014-248–This resolution awards a professional service contract to Keller &
Kirkpatrick, Inc., for additional inspection and construction administration services
pertaining to the 2014 Road Improvements Project (COAF).
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Deputy Mayor Barnett
c. Roll Call

x. Resolution 2014-249 –This resolution awards a contract pursuant to public bidding law to Denbar Construction, Inc., for Roadwork and Resurfacing Assistance Program –
Contract No. SP14-10.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeeman Shehady
c. Roll Call Vote

xi. Resolution 2014-250 – This resolution awards a professional service contract to
Pennoni Associates, Inc., for providing continued environmental consulting services as it relates to Underground Storage Tanks (USTs) at the DPW yard (COAF).
1. Adoption
a. Motion: Committeeman Fernandez
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

xii. Resolution 2014-251 – This resolution awards a professional service contract to
Pennoni Associates, Inc., for providing continued environmental consulting services as it relates to the Springfield Firehouse at 192 Mountain Avenue (COAF).
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

xiii. Resolution 2014-252 – This resolution awards a professional service contract to
Pennoni Associates, Inc., for providing continued environmental consulting services as it
Relates to Summit Pumping Station at 127 Summit Road (COAF).
1. Adoptioin
a. Motion: Committeeman Shehady
b. Second: Deputy Mayor Barnett
c. Roll Call Vote

xiv. Resolution 2014-253 – This resolution authorizes refund of Redemption Monies.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. Roll Call Vote

xv. Resolution 2014-254- This resolution authorizes the Chief Financial Officer and/or
Administrator to execute the Best Practice Checklist.
1. Adoption
a. Motion: Committeewoman Bandrowski
b. Second: Deputy Mayor Barnett
c. All in Favor

xvi. Resolution 2014-255 – This resolution awards a contract to G & G Technologies, Inc., of
Saddle Brook, NJ, to purchase television and related recording equipment (COAF).
1. Adoption
a. Deputy Mayor Barnett
b. Second: Committeeman Shehady
c. Roll Call Vote

xvii. Resolution 2014-256 – This resolution is to award a contract pursuant to public bidding law
To MNC General Contracting Inc. for the Sidewalk Improvement Project – Contract No. SP
14-06 (COAF).
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

xviii. Resolution 2014-257 – This resolution rejects bids pursuant to public bidding law for
The Sidewalk Improvement Project – Contract N. SP14-06.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

xix. Resolution 2014-258 – This resolution is for award of professional service contract to
Keller & Kirkpatrick, Inc., for the Sidewalk Improvements Project (COAF).
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

xx. Resolution 2014-259 – This resolution is for approval to submit a Grant Application and execute a Grant Contract with NJ Department of Transportation for the Improvements
of Baltusrol Way Improvements Project.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeeman Shehady
c. All in Favor

c. Discussion & Action Items
i. Evergreen Avenue – Speed Table Placement

ii. Mayors Council Rahway River Watershed – Memo of Agreement & FY 2015 Budget

iii. Approve request from Temple Sha’arey Shalom for waiver of permit fee in amount of
$190 for replacement of boiler.
1. Adoption
a. Motion: Committeeman Shehady
b. Second: Committeeman Fernandez
c. Roll Call Vote

iv. Appointment Lynne Gancy to Rent Leveling Board to fill the term of Gloria Glanzer
expiring December 31, 2014.
1. Adoption
a. Motion: Deputy Mayor Barnett
b. Second: Committeewoman Bandrowski
c. All in Favor

v. Explanation Leaf Pick Up Schedule

vi. Discuss rescheduling of Township Committee Meeting scheduled for Tuesday,
November 11th, Veterans’ Day.

d. Correspondence
i. NJLM – Notice of Proposed Membership Dues
ii. UC Bd. of Chosen Freeholders – Ord. 760-2014 – Bond Ordinance
iii. Union Twp. Planning Board Meeting on October 23rd re 983 Rahway River Parkway

7. Old Business
a. Discussion & Action Items

8. Public Comment (Any Governmental Issue)

9. Executive Session

10. Adjournment