Township of Springfield, County of Union, State of New Jersey
Agenda and Minutes available at http://www.springfield-nj.us
AGENDA
June 14, 2016
NOTE: This may not be the order of business. There may be additions or deletions.
Regular Session - 7p.m. (2 & 4th Tuesdays of the month at 7p.m.)
2. Proclamations & Announcements
a. Notice: This meeting is being held in accordance with the Public Laws of 1975, Chapter 231 and
adequate notice of this meeting has been provided by a Notice sent to The Star Ledger, The
Local Source and posted in the Main Lobby of the Municipal Building and on the Township
website.
b. Pledge of Allegiance
c. Moment of Silence
d. Roll Call
a. Paper Shredding Event, Saturday, June 18 th , 9 a.m. to 1 p.m., Pool Parking Lot,
Residents can bring 4 boxes/bags, not weighing more than 10 lbs. Proof of residency
required – No Businesses.
b. The only Township Committee Meeting in July will be on Monday, July 18 th . The Joint
Meeting with the Board of Education will be at 6 p.m. in Town Hall followed by the
Township Committee Meeting at 7 p.m.
3. Public Comment (Agenda Items Only).
a. Finance
1. Treasurer
a. Payroll & Invoices
i. Motion: Deputy Mayor Shehady
ii. Second: Committeewoman Stampoulos
iii. Roll Call Vote
b.Approve Recreation summer employees as submitted
i. Motion: Deputy Mayor Shehady
ii. Second: Committeeman Huber
iii. Roll Call Vote
b. Police – Chief John Cook
c. Fire – Chief Carlo Palumbo
5. Minutes & Reports
a. Township Committee
i. Regular Meeting Minutes of April 26, 2016, as emailed
a. Adoption
i. Motion: Committeewoman Vassallo
ii. Second: Committeeman Huber
iii. All in Favor
ii. Executive Meeting Minutes of April 26, 2016, as emailed
a. Adoption
i. Motion: Committeeman Huber
ii.Second: Committeewoman Stampoulos
iii. All in Favor
iii. Regular Meeting Minutes of May 27, 2016 and Executive Meeting Minutes
of May 17, 2016, as emailed
a.Adoption
i. Motion: Deputy Mayor Shehady
ii.Second: Committeewoman Stampoulos
iii. All in Favor
b. Accept Green Team Minutes of April 28 and May 26, 2016, as submitted.
6. New Business
a. Ordinances
i. Second Reading
1. Ordinance 2016-14 – This bond ordinance authorizes the making of various
public improvements and the acquisition of new additional or replacement
equipment and machinery, new information technology equipment and
new automotive vehicles, including original apparatus and equipment, in, by
and for the Township of Springfield, County of Union, State of NJ, to
appropriate the sum of $3,270,250 to pay the cost thereof, to make a down
payment, to authorize the issuance of bonds to finance such appropriation
and to provide for the issuance of bond anticipation notes in anticipation of
the issuance of such bonds.
ii. Second: Committeewoman Stampoulos
a. Adoption
i. Motion: Deputy Mayor Shehady
iii. Publication: The Local Source, June 23,2016
b. Public Comment
c. Discussion
d. Roll Call Vote
ii. First Reading
1. Ordinance 2016-15 – This ordinance amends Chapter XII, Section 12.6-2
(“Hotel and Motel Occupancy Tax”), of the Revised General Ordinances
of the Township by increasing the Hotel and Motel Tax from 3% to 5%.
a. Adoption
i. Motion: Deputy Mayor Shehady
ii.Second: Committeewoman Stampoulos
iii. Publication: The Local Source, June 23, 2016, with final
hearing on July 18, 2016
b. Discussion
c. Roll Call Vote
b. Resolutions
Retail Consumption Licenses, Plenary Retail Distribution Licenses and Club
Licenses..
i. Resolution 2016-175– This resolution approves the renewal of Plenary
1. Adoption
a. Motion: Committeewoman Vassallo
b. Second: Committeeman Huber
c. Roll Call Vote
ii. Resolution 2016-176– This resolution authorizes “Renewal” Agreement for
a. Motion: Committeewoman Vassallo
Membership in the Morris County Cooperative Pricing Council (MCCPC) (COAF).
1. Adoption
b. Second: Committeeman Huber
c. Roll Call Vote
Brian Trotman to rank of Second Class Patrol Office.
1. Adoption
b. Second: Committeewoman Vassallo
c. Roll Call Vote
John Laurencelle to the rank of Second Class Patrol Officer.
1. Adoption
iii. Resolution 2016-177 – This resolution ratifies and confirms the promotion of
a. Motion: Deputy Mayor Shehady
c. Roll Call Vote
Adam Parra and Joseph Loria to the rank of Fifth Class Patrol Officers.
iv. Resolution 2016-178 – This resolution ratifies and confirms the promotion of
a. Motion: Deputy Mayor Shehady
b. Second: Committeeman Huber
v. Resolution 2016-179 – This resolution ratifies and confirms the promotions of
1. Adoption
b. Second: Committeewoman Vassallo
collected from Pool Utility or Recreation Department.
1. Adoption
vii. Resolution 2016-181 - This resolution authorizes the cancellation of
1. Adoption
a. Motion: Deputy Mayor Shehady
c. Roll Call Vote
a. Motion: Deputy Mayor Shehady
c. Roll Call Vote
vi. Resolution 2016-180 – This resolution authorizes the refund of fees
a. Motion: Committeeman Huber
b. Second: Committeewoman Vassallo
c. Roll Call Vote
property taxes.
b. Second: Committeewoman Stampoulos
Monies.
b. Second: Committeewoman Stampoulos
c. Roll Call Vote
tax overpayments.
viii. Resolution 2016-182 – This resolution authorizes refund of Redemption
a. Motion: Deputy Mayor Shehady
1.Adoption
ix. Resolution 2016-183 – This resolution authorizes refund of property
1. Adoption
a.Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote
of Frank Applegate, Richard Bace, Jose Camacho and Trevor Barnes as
x. Resolution 2016-184 – This resolution ratifies and confirms the appointments
Auxiliary Police Officers.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Vassallo
c. All in Favor
xi. Resolution 2016-185 – This resolution is combining several authorizations of
bonds into a single issue and prescribing the details and bond form thereof
for $9,500,000 General Improvement Bonds dated July 15, 2016
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote
xii. Resolution 2016-186 - This resolution is authorizing the publication, printing and
distribution of a Notice of Sale and the publication of a Summary Notice of Sale and
prescribing the forms thereof for $9,500,000 General Improvement Bonds, dated
July 15, 2016, approving the preparation, distribution and execution of a
Preliminary and a Final Official Statement for such Bonds, undertaking to
provide continuing disclosure of financial information, covenanting to comply
with the Internal Revenue Code of 1986, as amended, designating such Bonds as
“Qualified Tax-Exempt Obligations” for purposes of Internal Revenue Code of 1986,
as amended, and authorizing various matters in connection with electronic
bidding for the Bonds.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote
xiii. Resolution 2016-187 – This resolution is to accept grant money under DDEF 2016
Administrative Office of Courts.
1. Adoption
a. Motion: Committeewoman Vassallo
b. Second: Deputy Mayor Shehady
c. Roll Call Vote
xiv. Resolution 2016-188 – This resolution ratifies and confirms the hiring of
Matthew D. Ellery as Probationary Police Officer.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Vassallo
c. Roll Call Vote
xv. Resolution 2016-189 – This resolution authorizes the Township to give a
raise to all Crossing Guards.
1. Adoption
a.Motion: Deputy Mayor Shehady
b.Second: Committeewoman Stampoulos
c.Roll Call Vote
xvi. Resolution 2016-190 - This resolution authorizes the Township to hire
Robert Boettcher as the Temporary Recycling Coordinator.
1. Adoption
a. Motion: Committeewoman Stampoulos
b. Second: Committeewoman Vassallo
c. Roll Call Vote
xvii.Resolution 2016-191 – This resolution awards a professional service contract
with Matthew Jessup, Esq., for legal services for period ending December 31, 2016.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote
xviii.Resolution 2016-192 – This resolution authorizes the Township to enter
into a contract with Hughes Environmental Engineering (COAF).
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeeman Huber
c. Roll Call Vote
c. Discussion & Action Item
i. Approve request by Congregation Israel to hold a Temple picnic at Irwin Park on
Sunday, July 10 th , from 3 to 6 p.m.
1. Adoption!
a. Motion: Committeeman Huber
b. Second: Committeewoman Vassallo
c. All in Favor
ii. Discussion of Commercial Vehicle Ordinance
iii. Discussion of Appointment of Acting Township Administrator
d. Correspondence
7. Unfinished Business
a. Discussion & Action Items
8. Public Comment (Any Governmental Issue)
9. Executive Session – Res. 6.14.16 – Personnel: DPW & Recreation
Contracts: Police
10. Adjournment