Township of Springfield, County of Union, State of New Jersey
Agenda and Minutes available at http://www.springfield-nj.us

AGENDA
September 13, 2016

NOTE: This may not be the order of business. There may be additions or deletions.
Regular Session - 7p.m. (2 & 4th Tuesdays of the month at 7p.m.)

1. Call to Order
a. Notice: This meeting is being held in accordance with the Public Laws of 1975, Chapter 231 and adequate notice of this meeting has been provided by a Notice sent to The Star Ledger, The Local Source and posted in the Main Lobby of the Municipal Building and on the Township website.
b. Pledge of Allegiance
c. Moment of Silence
d. Roll Call

2. Proclamations & Announcements
a. Proclamation – Ovarian Cancer Awareness Month.

b. Lou Allen, Exalted Ruler of Springfield-Hillside Elks Lodge #2004 – Donation to Emergency Services

c. Executive Session – Resolution 9.13.16: Personnel – Township Administrator

3. Public Comment (Agenda Items Only).

4. Reports
a. Finance
1. Treasurer
a. Payroll & Invoices
i. Motion: Deputy Mayor Shehady
ii. Second: Committeewoman Stampoulos
iii. Roll Call Vote

b. Police – Chief John Cook
c. Fire – Chief Carlo Palumbo

5. Minutes & Reports

a. Township Committee
i. Regular Meeting Minutes and Executive Meeting Minutes of June 14, 2016, and
Regular Meeting Minutes and Executive Meeting Minutes of June 28, 2016, as emailed.
1. Adoption
a. Motion: Committeewoman Vassallo
b. Second: Committeeman Huber
c. All in Favor

b. Accept OEM Report for August as submitted.

6. New Business

a. Ordinances

i. Second Reading
1. Ordinance 2016-17 – This ordinance is amending Chapter XXXV of the Code to
allow for a procedure entitling homeowners permission to park their commercial
vehicle on their property as an accessory use.
a. Adoption
i. Motion: Committeewoman Stampoulos
ii. Second: Deputy Mayor Shehady
iii.Publication: The Local Source, September 22, 2016
b. Public Comment
c. Discussion
d. Roll Call Vote

2. Ordinance 2016-18 – This ordinance amends Chapter VII – Traffic – of the Code.
a. Adoption
i. Motion: Deputy Mayor Shehady
ii. Second: Committeewoman Vassallo
iii.Publication: The Local Source, September 22, 2016
b. Public Comment
c. Discussion
d. Roll Call Vote

3. Ordinance 2016-19 – This ordinance amends Chapter XXV of the Code
eliminating the need for a variance to enclose an existing portico or porch.
a. Adoption
i. Motion: Committeewoman Stampoulos
ii. Second: Deputy Mayor Shehady
iii.Publication: The Local Source, September 22, 2016
b. Public Comment
c. Discussion
d. Roll Call Vote

4. Ordinance 2016-20 – This ordinance amends Chapter XXXV of the Code to
eliminate artificial lighting constituting a nuisance.
a. Adoption
i. Motion: Committeewoman Stampoulos
ii.Second: Deputy Mayor Shehady
iii.Publication: The Local Source, September 22, 2016
b. Public Comment
c. Discussion
d. Roll Call Vote

5. Ordinance 2016-21 – This ordinance amends Ordinance 2015-23 to omit the
word “excluding” and in its place insert “including” in Paragraph 2, Line 1.
a. Adoption
i. Motion: Deputy Mayor Shehady
ii.Second: Committeewoman Vassallo
iii.Publication: The Local Source, September 22,2016
b. Public Comment
c. Discussion
d. Roll Call Vote

6. Ordinance 2016-22 – This bond ordinance authorizes the demolition of the
existing building and construction of a new main building at the Springfield
Municipal Community Pool in, by and for the Swimming Pool Utility of the
Township, to appropriate the sum of $1,000,000 to pay the cost thereof, to
make a down payment, to authorize the issuance of bonds to finance such
appropriation and to provide for the issuance of bond anticipation notes in
anticipation of the issuance of such bonds.
a. Adoption
i. Motion: Deputy Mayor Shehady
ii.Second: Committeewoman Stampoulos
iii.Publication: The Local Source, September 22, 2016
b. Public Comment
c. Discussion
d. Roll Call Vote

ii. First Reading
1. Ordinance 2016-23 – This ordinance amends Chapter XVII, Section 17-18
entitled “Violations and Penalties of the Code.
a. Adoption
i. Motion: Committeewoman Vassallo
ii.Second: Committeeman Huber
iii.Publication: The Local Source, September 22, 2016, with
final hearing on October 13, 2016
b. Discussion
c. Roll Call Vote

2. Ordinance 2016-24 – This ordinance amends Chapter XXV, Section 42.2 Land
Use – Yard Exceptions, of the Code.
a. Adoption
i. Motion: Committeeman Huber
ii. Second: Committeewoman Vassallo
iii.Publication: The Local Source, September 22, 2016, with
final hearing on October 13, 2016.
b. Discussion
c. Roll Call Vote

b. Resolutions
i. Resolution 2016-251– Hold for Township Administrator Contract
1. Adoption
a. Motion:
b. Second:
c. Roll Call Vote

ii. Resolution 2016-252– This resolution ratifies and confirms the promotion of
Kevin Ruck from Firefighter 4th Class to Firefighter 3rd Class.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

iii. Resolution 2016-253 – This resolution authorizes the refund of fees collected from
Pool Utility or Recreation Department.
1. Adoption
a. Motion: Committeeman Huber
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

iv. Resolution 2016-254 – This resolution authorizes the refund of property tax
overpayments.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

v. Resolution 2016-255– This resolution authorizes refund of property taxes
from a Tax Court Judgment.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

vi. Resolution 2016-256 – This resolution authorizes the Township to purchase a
Toro Lawnmower from Storr Tractor (COAF). 1. Adoption
a. Motion: Committeewoman Stampoulos
b. Second: Deputy Mayor Shehady
c. Roll Call Vote

vii. Resolution 2016-257 – This resolution authorizes the Township to enter into interlocal shared services agreement with Bergen County Technical Schools
for Information Technology Services.
1. Adoption
a. Motion: Committeewoman Stampoulos
b. Second: Committeeman Huber
c. Roll Call Vote

viii. Resolution 2016-258 – This resolution renews a contract to The Rodgers Group
LLC for web-based, online, in-service training program for the Township’s
Police Department (COAF).
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

ix. Resolution 2016-259 – This resolution ratifies and confirms the promotion of
Marcos Vax to the rank of Third Class Patrol Officer.
1. Adoption
a. Motion: Deputy Mayor Shehady
b. Second: Committeewoman Stampoulos
c. Roll Call Vote

x. Resolution 2016-260 – This resolution is for award of contract pursuant to
public bidding law to P&A Construction, Inc., for the North & South Trivett Avenue
Improvements – Contract SP-2016-08 (COAF).
1. Adoption
a. Motion: Committeewoman Stampoulos
b. Second: Deputy Mayor Shehady
c. Roll Call Vote

xi. Resolution 2016-261 –This resolution rejects bids pursuant to public bidding
law for the Joanne Way Pumping Station Generator Replacement – Contract
Number SP 2016-07.
1. Adoption
a. Motion: Committeewoman Stampoulos
b.Second : Committeeman Huber
c. Roll Call Vote

c. Discussion & Action Item
i. Approve request from Recreation Department for confirmation of date for Holiday
Celebration & Tree Lighting, Wednesday, December 7th, 5 to 8 p.m., outside Town
Hall with rain/snow date on Thursday, December 8th.
1. Adoption
a. Motion: Committeeman Huber
b. Second: Committeewoman Vassallo
c. All in Favor

ii. Approve donation request to allow a “Little Free Library” to be placed on the grounds at
Chisholm Community Center with installation by DPW.
1. Adoption
a. Motion: Committeewoman Vassallo
b. Second: Committeeman Huber
c. All in Favor

iii. Approve request by Summit Behavioral Health to hang banner on County Road
(Meisel Avenue) to promote their Health Fall Fun Fest
1. Adoption
a. Motion: Committeeman Huber
b. Second: Committeewoman Vassallo
c. All in Favor

d. Correspondence
i. Cranford – Pending Ord. 2016-23 – Amending & Supplementing Certain Sections of Land
Development Ordinance

7. Unfinished Business
a. Discussion & Action Items
i. Sold Asset Report – GovDeals – Total since May 2010 - $161,254.00

8. Public Comment (Any Governmental Issue)

9. Adjournment